ShieldDoc
Fire Safety Documentation & Inspection Management Platform
ShieldDoc is a comprehensive web and mobile-based Fire Safety Document Management Platform designed to help fire safety companies manage customers, projects, documentation, inspections, defects, repairs, and reporting from a centralized system.
The platform includes a web portal and offline-capable mobile application, along with a flexible role and permission management system. It also follows a subscription-based SaaS model, allowing companies to subscribe to plans and access the features included in their selected plan.
The objective of ShieldDoc is to digitize and streamline fire safety documentation and field operations. By combining subscription-based SaaS management, project documentation, offline mobile inspections, defect and repair tracking, role-based access, and reporting, ShieldDoc provides fire safety organizations with a centralized solution for managing their complete project lifecycle.
The full lifecycle, end to end.
Every project ShieldDoc manages moves through the same ten stages, from initial subscription to final export.
1
Subscription
2
Company Setup
3
Customer Creation
4
Project Creation
5
Fire Safety Documentation
6
Inspection
7
Defect Identification
8
Repair Management
9
Documentation
10
Reporting & Export
One platform managed at two levels.
Super Admin
Manages the overall SaaS platform and subscription ecosystem.
- Manage registered companies
- Create and manage subscription plans
- Define features available in each plan
- Manage company subscriptions
- Manage users and platform configurations
- Monitor overall platform activities
Company
Subscribes to a plan and manages their own fire safety operations.
- Manage their company profile
- Create and manage customers
- Create and manage projects
- Manage project-related documentation
- Manage users and permissions
- Access features based on subscribed plan
A project is the workspace. These are its modules.
Each project acts as the central hub for everything related to that site’s fire safety history.
Positions
Define and manage fire safety positions and locations.
Plans
Upload and manage project plans and drawings.
Repairs
Record and manage required or completed repairs.
Inspections
Perform and document fire safety inspections.
Defects
Record, track, and manage identified defects.
Documentation
Maintain project-related fire safety documents.
Reports
Generate and export required project reports.
The workflow at the heart of ShieldDoc.
From spotting a problem in the field to a fully documented repair.
1
Inspection
Field team performs a scheduled fire safety inspection.
2
Identify Defect
An issue is found and flagged during inspection.
3
Record Details
Defect details, notes, and evidence are logged.
4
Assign / Track Repair
A repair is assigned and tracked against the defect.
7
Maintain Documentation
The full history is preserved in the project record.Overall achievements and completed challenges are updated.
6
Complete Repair
The repair is finished and marked resolved.
5
Update Status
Repair progress is updated as work moves forward.
Built for field teams who don't always have signal.
Technicians and inspection teams work from the mobile app on-site — with full offline capability.
1
Download Project Data
2
Work Offline
3
Perform Inspection
4
Record Defects / Repairs
5
Save Locally
6
Internet Available
7
Synchronize Data
Offline-First, Not Offline-Sometimes
Inspections, defect records, and repair updates all save locally and sync automatically the moment connectivity returns — no lost work, no waiting for signal to get the job done.
What a company can do is defined by what they've subscribed to.
1
Super Admin Creates Plan
2
Company Selects Plan
3
Subscription Activated
4
Plan Features Enabled
5
Company Manages Customers & Projects
Everything a fire safety company needs to run compliant.
Web-Based Management Portal
The command center for every project a company runs.
Offline-Capable Mobile App
Full functionality in the field, connection or not.
Dynamic Roles & Permissions
Access shaped precisely to each user's responsibility.
Subscription & Plan Management
Plans created, assigned, and enforced platform-wide.
Feature-Based Subscription Access
Functionality unlocked according to plan tier.
Company Management
Every subscribing company managed from one console.
Customer Management
Each company's own client base, kept organized.
Project Management
The workspace tying documentation to real sites.
Fire Safety Documentation
Every required document, tied to its project.
Position Management
Fire safety positions and locations, clearly mapped.
Plan & Drawing Management
Project plans and drawings kept current and accessible.
Inspection Management
Every inspection scheduled, performed, and logged.
Defect Tracking
Nothing found in the field goes unresolved.
Repair Management
From assignment through completion, fully tracked.
Offline Field Operations
No connectivity required to get the job done.
Data Synchronization
Field data reconciled automatically once online.
Report Generation & Export
Compliance-ready reports, produced on demand.
Centralized Project Documentation
One record per project, complete and traceable.
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